- How many people can your venue accommodate?

Our venue can host up to 200 guests. We have tables and chairs for 150 guests. If your headcount is higher than 150, you are responsible for renting additional tables and chairs. We will gladly set your rented items, along with ours.

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- Do you include linens in your rental?

We do not. You are responsible for the rental of all linen needed, but we are happy to linen your tables for you. 

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- When does music need to be off?

Music needs to be off by 9pm. 

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- Can I get ready at the venue?

 Absolutely! Please bring your entire party and have your getting ready team meet you at our venue. This will create a less stressful morning and allow more time for photos. 

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- Does your venue include a day-of coordinator? 

No. We will have a venue host onsite to unlock the gates and the building, turn on lights, and to set-up all of your tables and chairs and linen your tables. This person is there for any venue related questions/issues. We do encourage you to hire a day-of coordinator to be the point person for all of your vendors, manage the set up of your decor, and make sure your day runs smoothly. We can provide you with a list of coordinators who we fully trust to take the best care of you. By Your Side Events will discount their services for all West Woods couples. 

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- What are your rules around alcohol?

We want everyone to have the best time during their special night but do have some standard parameters around the alcohol service. Each couple will be required to purchase a banquet permit for their wedding. Everything you need to know about a banquet permit and ordering one can be found here. All alcohol must be served by a licensed bartender (proof of MAST permit is required). We allow beer, wine, and hard cider and seltzers.  Alcohol service ends at 9pm.

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- Can we set up early?

You have three hours the day before your wedding to rehearse and set-up. Any set-up not finished in this timeframe can be done the morning of your wedding. We encourage you to hire a day-of coordinator, so you and your family can relax and focus on celebrating you! (This does not apply to Sunday weddings. All set-up for Sunday weddings must de done the day of your wedding, within the ten-hour timeframe).

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- Do you allow real candles?

Yes, as long as the flame is surrounded by a glass vessel. No exposed flames please. 

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- Do you allow sparklers?

Yes. Sparklers can be used for your send off only and must be done on the gravel or on the concrete courtyard. Water buckets must be used and be ready for guests to dispose of their sparklers right away. If there is a burn ban in effect, sparklers will not be allowed. 

 

- What decor is not allowed?

Please do not use confetti of any kind, glitter, or silly string. Silk flower petals are not allowed to be used for outdoor ceremonies--please use fresh flower petals instead. DO NOT TAC OR NAIL ANYTHING TO OUR WALLS PLEASE. 

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- Are pets allowed? 

We will allow your dogs to be part of the ceremony, but then you must coordinate a plan for them to be removed from the property after the ceremony. While waiting for the ceremony to begin, dogs must remain outside. No dogs inside the building please. 

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- Do we need insurance? 

Yes. Event Insurance with $1,000,000 general liability is required for your day. This is affordable and simple to obtain. Let us know if you have questions. ​​

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